CU Anschutz Event Policies and Procedures

This policy governs the use of outdoor spaces associated with CU Anschutz buildings that might be considered for events.

Policy on patios, balconies, decks and roofs

This policy addresses access to buildings and rooms for special events and the potential need for security/police support.

Complete policy on access control for CU Anschutz buildings.

TStreet Kitchen retains the first right of offer for all meeting and event catering in AHSB and the South Plaza, meaning any event with catering must submit their catering request to TStreet.

If TStreet is unable to meet the needs of your event, events in AHSB are allowed to contact other vendors for catering options.

Catering is defined in this agreement as an activity with servers and/or plated, passed, or buffet meals. It does not include the drop off of fast food or fast casual meals, so boxed lunches, pizza delivery, and meal delivery services are allowable. However, if your meal delivery includes setup, then TStreet retains the catering right for your event.

Policy governing the serving and selling of alcohol on university property or at university events.

Complete CU Anschutz alcohol policy

This policy outlines when animals can or can't be part of events and also provides guidance on service animals, therapy animals, etc.

Complete CU Anschutz animal policy

Policy prohibiting the use of lit candles in university buildings.

Complete CU Anschutz candle policy

Guidance for hosting meetings and events can be found on the CU Anschutz coronavirus website.

The policy defines appropriate use of university facilities and priority for use.

Complete Facilities Use policy

This policy outlines the appropriateness and priority use of CU Anschutz space by external/non-university entities and the process for requesting and obtaining approval.

Please note that use of university facilities for external entity events is permitted only in special circumstances and with approval by senior administration.

Complete External Agencies policy

Food trucks may be used to provide catering services at events on campus* if the following conditions are met: 

1. You have reserved an outdoor location using the EMS Webapp to verify the space is available and reservable.
2. Your parking location has been pre-approved by Facilities (Parking & Transportation). Your parking request can be submitted in the EMS Webapp as part of your location reservation. Depending on the location, this might require review by a weekly campus traffic review committee before approval can be granted, so allow plenty of advance notice. Trucks may park only in official parking spaces in campus lots and may not occupy any pathway on the campus at any time.
3. The food truck has a mobile food license issued by Tri-County Health.
4. A certificate of insurance is provided to the event organizer naming the Regents of the University of Colorado as additional insured.
5. The food truck must complete and sign the Mobile Food Truck Policy and return to the event organizer for final review and signature. A signed copy must be on site at the event in case of an inspection.

*Note: Food trucks are not permitted to provide catering for the AHSB South Plaza due to the T-Street Kitchen catering first right of refusal agreement.

The CU Anschutz Medical Campus is committed to being a place where free speech and academic freedom are valued, supported and protected, within a culture of civility and respect. In accordance with CU Regent law and policies, revised in September 2018, we distinguish between academic freedom, which happens in classrooms and research labs, and freedom of expression, which happens on campus and in a person’s private life. This website outlines our steadfast commitment to freedom of expression and academic freedom and highlights relevant policies and programs.

Visit the Free Expression website for more information, including policies and procedures governing freedom of expression on campus.

Messages sent to the entire campus are not permitted unless they meet specific guidelines set forth in the Mass Electronic Communications Policy. This includes communications sent from eComm and Outlook listservs.

Additional resources for ways to communicate messages besides mass email are available in the strategic electronic communications site.

The policy governs necessary protections for programs and events involving minors who are under the age of 18 and not students.

Complete Child Protection policy

The University of Colorado Anschutz Medical Campus is dedicated to the welfare and safety of all children and minors who visit our campus to participate in University-related programs, activities or events involving minors on the University campuses. Visit the Educational Outreach and Pathway Initiatives website for detailed steps and requirements for hosting minors on campus.

The policy governs the placement of information within and around CU Anschutz facilities.

Complete signage/postage policy for CU Anschutz spaces.

The policy governs the use of drones over any university property. In general, drone use is prohibited, but limited exceptions may be granted.

Complete Drone policy for CU Anschutz

Definitions and policies governing the use of tents and canopies on CU Anschutz property.

Complete policy on tents on CU Anschutz property.