Disclosures will now be submitted electronically through the new Sophia inventor portal, where inventors can also track inventions, IP, and agreements. Forms must include a complete description of the invention or copyrighted material, relevant background information, dated signatures of all inventors, contact information, and the percentage of each inventor's contribution if applicable.
IMPORTANT! Researchers are advised to submit a disclosure for any invention or copyrighted material before publishing a manuscript to ensure protection.
Early disclosure, whether written or spoken, can jeopardize the protection and commercialization of your invention or copyrighted material. Establishing personal contact and submitting a Disclosure Form promptly is a crucial first step.
Be concise and factual, as this information is used for patent application development and evaluation. Status updates will be available online, and you'll receive an email with next steps.
Welcome to the Sophia inventor portal, a hub for managing and protecting your inventions and copyrighted materials. Follow these instructions to submit one of three disclosure forms: invention (IDF), software/copyrightable materials and biological material forms.
Upon submission, our team will review and provide progress updates. Also, the portal allows you to track your inventions, intellectual property (IP) and agreements. Note: access instructions vary based on your university credentials.
Select the appropriate submission form from the “tasks” box. Shown below:
Note: submission forms are listed by campus and disclosure type. Select a form based on the campus you are a part of and the disclosure you are making. For example, if you are an Anschutz inventor submitting an invention disclosure, select this form - Anschutz/Denver: Invention Form
Click to open the disclosure form and answer the form questions that appear.
Please enter all inventors, including yourself. Use the plus sign to add additional inventors.
Note: when the plus sign is clicked, 3 blank fields will appear, either add another inventor or leave blank to proceed with your submission. Click "x" if you added an inventor but wish to remove them.
Any fields marked with an asterisk, as shown, are required.
By clicking yes, additional questions may appear which are also required.
Note: Once you've answered all of the required questions on a page, click the "Next" button to save your progress. In progress submission forms will not be saved unless you hit "Next". You can find and edit in progress forms in the “Your Submissions” home page widget. The (submission) track code will allow you to review progress of your submission form.
On the last page of the form, you can review your answers and add notes or related files. Your “submission” track code will be shown on this page as well. Once you are ready to submit, select the “submit” button.
Note: your submission will now be routed to our team for review and you will receive communications upon review.
When you sign in for the first time you will see two grey sections (which are called widgets) on your home page titled:
Note: all agreements you are associated with can be found in "Settings", however on the homepage you will only see those where you are the PI/Person.
To track your submissions through Sophia, you will first use the “Customize Home Page” feature.
Select “Customize Home Page” from the “Tasks” box shown:
Next add “Your Submissions” Widget by selecting "Add to Homepage" button.
Once "Your Submissions" appears, as shown, select “Finish”.
Note: you will now see the “Your Submissions” widget on your home page, listing only submissions you have made through the Sophia inventor portal. You will use this widget to return to any submission in progress or track the status of completed submissions.
Under the "Your Submissions" widget you can view and track status of disclosures you have entered into Sophia. Status's shown include:
Note: Your invention record will be assigned a (invention) track code. An example is 2024-207, listed under "Inventor Homepage" in the photo above, formerly CUXXXXX.
Under the "Inventor Homepage" widget you can view and track status of your inventions.
Click the “No.” for a specific invention listed in the “Inventor Homepage” widget to see more information.
The invention record will open and display related information such as inventors, attorneys, sponsor organizations, related IP & agreements, and related inventions.
Under the "Inventor Agreements" widget you can view and track status of agreements.
Click the “No.” for a specific agreement listed in the “Inventor Agreements” widget to see more information.
The agreement record will open and display related information such as organizations, persons/PI, inventions, IP, parent agreement, related agreements and attorneys.
Under the "Settings" button you can view and track status of your IP in Sophia.
Note: you can also find related IP listed under corresponding invention and agreement records.
Select the blue bar labeled “Home” at anytime to return to your homepage.
Click the “Settings” button below your name to find additional information, including your personal information and all invention, IP and agreement records.
Click the “Favorites” button below your name to see frequently viewed and recently viewed pages.
Note: currently there is not an option to favorite pages.
