Event Planning Resources
The CU Anschutz Event Services Program is a resource to the campus community to navigate the complexities of planning events on campus. We provide consultation services and guidance on adhering to campus policy, submitting space reservations, securing campus services and more.
These recommended checklists are inclusive of tasks large and small so planners can consider the components of their event and if the following steps are applicable. Select the event checklist that applies best to your event type.
- Complex Event Checklist (PDF) - Select this checklist if your event is outdoors, multi-day, includes multiple spaces, includes registration or is high profile.
- Standard Event Checklist (PDF) - Select this checklist for events that are more straightforward (single day, single venue)
- Meeting Checklist (PDF) - If you are conducting a meeting or gathering on campus, this list is for you.
- Student Events - Student events are conducted according to the above checklists. Requests for funding for your event can be directed to Student Senate.
Not sure of which venue will best fit your event? Review our large venue capacity quick-reference sheet (PDF) for typical campus event venues and the associated capacities based on layout type. This can help inform which venue you request or how you design your event in your reserved space.
Need to talk to a real person about your event? Do you have a big idea and don't know where to start?
Schedule a time with our Event Services Team to review the details of your gathering and come away with recommendations for your next steps. Questions and requests for venue walkthroughs can also be directed to events@cuanschutz.edu.
Do you regularly organize meetings and events on the CU Anschutz Medical Campus or at off-campus venues?
The Campus Event Organizers Group is for anyone who has that responsibility, regardless of whether it is included in your official job title or duties. The group meets regularly to share information and assist one another, and uses Teams to maintain a library of information designed to help everyone produce the most successful events possible. Regular trainings are also provided on policy and EMS so organizers can stay up to date on current guidance and technology.
The EMS Web App is the central scheduling tool for all room reservations and campus support services. The tool is administered by OIT. If you need assistance with your account, please email OIT-SchedulingServices@cuanschutz.edu to create a ticket with the OIT Service Desk. For urgent requests, please call 303-724-HELP to reach a Service Desk member.
For inquiries about your room reservation request, please email events@cuanschutz.edu.
For questions about the status of your service requests, please email dispatch@cuanschutz.edu.
Have a quick question? Check out these resources:
- EMS Web App User Guide and FAQs
- EMS Web App Video Tutorial
- EMS Web App Site Home Tab (Campus Information)
Event Support Services
Where do you turn for support for your event? Look no further. The below links will connect you with the most up to date information from campus service providers for event support.
Reserve Space & Request Campus Resources
Use EMS to check room availability, submit reservation requests, learn about available event support services, and more. A University account is required.