PeopleSoft Time and Labor Project

Why are we looking to replace My Leave? 

To enhance timekeeping capabilities, improve the employee experience, provide better tools for the HR community, and ensure the accuracy and quality of payroll data.

Who does this initiative impact?

 

This initiative will impact employees currently using MyLeave and may also affect those using a third-party time tracking system.

 

How will project decisions be made?

 

A tiered decision model has been developed to ensure that the project aligns with CU's strategic needs and appropriately supports operational processes for time entry and leave requests. You can view the model on the System Office's Time and Labor project website.

 

Can we continue to use My Leave if a replacement solution is implemented?

All My Leave users will transition to PeopleSoft Time & Labor upon go-live. 

How can I find out more information about this project?

This webpage serves as your primary resource for updates and information about the Time & Labor Project at CU Anschutz. The T&L Project Team will share updates during the HR Community's bi-monthly meetings. Additionally, the team is working to include project updates in cross-campus communications.

Where can I find out more information about the status of the other campuses? 

The System Office has a dedicated webpage for the Time & Labor Project, which will include information on the current status of the other campuses.

What is the current status of the project? 

The Time & Labor project moved into the planning phase in October 2024, which will continue until February 2025. After this phase, we will move on to the design, build, testing, and training stages before deploying PeopleSoft Time & Labor.

During the planning phase, our primary focus is on consolidating cross-campus requirements, conducting a fit-gap analysis, and defining the project's scope. Key decisions regarding timekeeping processes and the integration of third-party systems will be finalized during this phase, shaping the program’s direction, future requirements, and subsequent phases.

Previously, the project team successfully completed Phase 1: Current State Analysis. This phase involved gathering all relevant information about our current timekeeping and leave request processes through discussions with campus subject matter experts. The data collected provides the most comprehensive understanding to date of Anschutz's complex needs for managing employee timekeeping.

What is the timeline for this project?

After receiving leadership approval, the project transitioned into the planning phase in mid-October 2024, which will last until February 2025. This phase will concentrate on consolidating cross-campus requirements, conducting a fit-gap analysis, and making decisions about the project scope. 

When will training resources be made available for my department? 

Training guides, online resources, demonstration videos, and virtual support hours will be made available well in advance of any timekeeping system rollout. Updates and schedules will be posted on this webpage and communicated to departments as soon as they are confirmed.

If a replacement is selected, when would it go live?

The project timeline will be determined after the completion of the planning phase in February. Once this has been determined, it will be shared here and communicated out.

The project involves participation from representatives across all four campuses and the System Office. At Anschutz, every School and Department is represented by over 100 Subject-Matter Experts (SMEs) who participated in Phase 1 of the project and will continue to be involved in later phases. Additionally, leadership from each campus is collaborating in a shared governance group to guide the project and ensure decisions reflect the needs of all campuses.

Additional information about the Time and Labor project as a whole can be found on the System Office's Time and Labor Project website.