PeopleSoft Time and Labor Project

Why are we looking to replace My Leave? 

To enhance timekeeping capabilities, improve the employee experience, provide better tools for the HR community, and ensure the accuracy and quality of payroll data.

Who does this initiative impact?

 

This initiative will impact employees currently using MyLeave and may also affect those using a third-party time tracking system.

 

How will project decisions be made?

 

A tiered decision model has been developed to ensure that the project aligns with CU's strategic needs and appropriately supports operational processes for time entry and leave requests. You can view the model on the System Office's Time and Labor project website.

 

Can we continue to use My Leave if a replacement solution is implemented?

All My Leave users will transition to PeopleSoft Time & Labor upon go-live. 

How can I find out more information about this project?

This webpage serves as your primary resource for updates and information about the Time & Labor Project at CU Anschutz. The T&L Project Team will share updates during the HR Community's bi-monthly meetings. Additionally, the team is working to include project updates in cross-campus communications.

Where can I find out more information about the status of the other campuses? 

The System Office has a dedicated webpage for the Time & Labor Project, which will include information on the current status of the other campuses.

The Time & Labor project transitioned into the design phase in March and will continue until June 2025. Following this phase, we will move on to the build, test, and train stages, with the deployment of PeopleSoft Time & Labor in July/August 2026.

Design Phase Activities: During the design phase, the project team will develop plans to guide the creation of CU’s Time & Labor system. Key activities include:

• Business & Design Decisions: Essential decisions required for the solution design will be made. Critical decisions will be reviewed by cross-campus representation of executive leadership and project sponsors.
• Business Process Diagrams: The project teams will create and update business process diagrams to document the future state using the PeopleSoft Time & Labor system.
• Configuration Documents: Development of configuration documents will ensure that the system meets requirements.
• Functional Design Documents: The project team will create functional design documents to address any requirements needing additional development.
• Third-Party Systems: Solution design documents will be developed for third-party systems that may be replaced by Time & Labor. Additionally, decisions regarding third-party systems will require leadership approval. Integration specifications will be created for inbound and outbound integrations between any remaining third-party systems and Time & Labor.

Next Steps: Once these activities are completed, the project team will enter the building phase, which will take place from July to November 2025. During this time, the new Time & Labor system will be constructed to meet CU’s requirements and needs.

Previous Achievements: The project team successfully completed the Current State Analysis and the Planning/Initiation Phase. The Current State Analysis involved gathering comprehensive information about our current timekeeping and leave request processes through discussions with campus subject matter experts. The data collected provides the most detailed understanding to date of Anschutz's complex needs for managing employee timekeeping. During the planning/initiation phase, we consolidated cross-campus requirements, conducted a fit-gap analysis, and defined the project's scope.

What is the timeline for this project?

The Time & Labor project entered the design phase in March and will continue until June 2025. After this phase, we will proceed to the build, test, and train stages. We expect to deploy PeopleSoft Time & Labor in July/August 2026.

When will training resources be made available for my department? 

Training guides, online resources, demonstration videos, and virtual support hours will be made available well in advance of any timekeeping system rollout. Updates and schedules will be posted on this webpage and communicated to departments as soon as they are confirmed.

When is the go-live date?

We anticipate deploying PeopleSoft Time & Labor in July/August 2026. We will inform you if this date changes as we progress through the project

The project includes participation from representatives across all four campuses and the System Office. At Anschutz, more than 100 Subject-Matter Experts (SMEs) from every School and Department have actively contributed to the project and will continue their involvement in future phases. Furthermore, leadership from each campus is working together in a shared governance group to guide the project and ensure that decisions meet the needs of all campuses.

Additional information about the Time and Labor project as a whole can be found on the System Office's Time and Labor Project website.