Marketplace

Our primary Procurement system is CU Marketplace. It is used to procure and pay virtually any type of vendor, supplier or individual (except for CU employees).

Please check Marketplace prior to using a university procurement card.

We recommend Marketplace first because of the following:

Guaranteed tax exemption
Price agreements (cost savings)
Vendor preference – check payments

In order to process payments, you will need to hold a shopper or requester role.

Suppliers

Prior to submitting a requisition or payment, suppliers must register through the CU Supplier Portal. The request is initiated by the individual department through Marketplace:
Suppliers> Requests> Request New Supplier

You must know the Supplier Name, Address, Email, and Phone Number.

CU Catalog

Catalogued suppliers that are already in CU Marketplace

Purchasing and Payment Forms

This is for purchases over $10,000 OR contract purchases that extend over a period of time. Creates a requisition first, and then a Standing Purchase Order (SPO) that will encumber on speedtypes. Requisition requires additional ST approval. 
Use this form for repetitive purchases or services over a specific period of time such as Contracts, Consulting Services, Copier rentals, etc. 

This is to authorize payment for an invoice (under $10,000) when a PO or other form is not applicable. PVs do not create a PO or encumbrance on STs.
Use this form for large-dollar dues & memberships, honoraria payments and Scope of Work (SOW) if under $10k threshold. See Quick Links for PV/PA Table of Allowable Goods and Services.

This is for purchases over $10,000 that extend over a period of time AND when there is only one vendor who can provide the goods or services being requested.
Use this CU Marketplace form for repetitive purchases or services over a specific period of time and when only one supplier can reasonably meet your needs.

https://www.cu.edu/psc/procurement/sole-source-procurements

This is for purchases over $10,000 when there is only one vendor who can provide the goods or services being requested. PSC will perform a price cost analysis (PCA) to ensure the university is paying a fair and reasonable price.
Use this form when only one supplier can reasonably meet your needs.

This is for repetitive purchases or for services provided by a non-catalog supplier over a specific period of time, where there is a subcontract (e.g., personal services contracts). A subcontract is involved when the University plans to purchase services from an external supplier with funds from an external sponsor. SPOs must be submitted with a grand total of at least $10,000.

An After-the-Fact purchase typically occurs when a department makes a commitment to purchase goods/services before the PSC issues a purchase order. 
ATFs can have negative consequences on purchasing ability.
If you find yourself in an ATF situation, please contact us at Provost.FinHR@ucdenver.edu  

This CU Marketplace form streamlines the small dollar contract process into one dedicated submission form for all small dollar procurement contracts of $10,000 or less.

Important Notes:

Only those that have the Requestor role in Marketplace will be able to submit small dollar contracts through this process.
Form submission means that your small dollar contract form has been sent to the appropriate purchasing agent for review and processing, but has not yet been fully executed.
The purchasing agent will confirm with you once the contract has been executed.
If you need a requisition for the purchase, you will still need to enter the requisition separately.

Details and Resources

Once goods and services are fully rendered

1. Receiving is required - Punch-out catalog orders automatically receive in Marketplace. Please be sure to still verify that the order is fulfilled.
POs and SPOs must be received manually in Marketplace by creating a quantity receipt.
2. Authorize Payment by submitting invoice to APInvoice@cu.edu
a. Include the PO # on the invoice and email subject line

Need to make changes to or close your Purchase Order?

Send a detailed email to ChangeOrder@cu.edu
Update: PO was entered, but total comes out to less or more than the original quote.
Speedtype is incorrect (IF the payment has not been issued yet).
Close: Goods and services are complete, but there is still an outstanding balance on your PO

Tools & Resources

CU Campuses

CU Anschutz Medical Campus

Central Administration Shared Services

Marketplace

Suppliers

CU Catalog

Purchasing and Payment Forms

Once goods and services are fully rendered

Need to make changes to or close your Purchase Order?

University of Colorado Anschutz Medical Campus

Marketplace

Suppliers

CU Catalog

Purchasing and Payment Forms

Non-Catalog Form

Standing Purchases Order Form (SPO)

Payment Voucher (PV) Form

SPO - Sole Source Request Form

Sole Source Justification Form

Source Selection & Price Reasonableness

SPO - Sponsored Project Subcontract

After the Fact

Small Dollar Contract Request Form

Once goods and services are fully rendered

Need to make changes to or close your Purchase Order?

University of Colorado Anschutz Medical Campus