Commonly used OIT tools, services, and resources for staff. To view all services, browse all tools and services.
Receive system status updates directly to your phone or email when you sign up for Statuspage. Customize which alerts and notifications you receive so you only get information pertinent to you.
Review the complete list of system alerts to learn about any planned outages related to OIT.
Phone Support
Contact us over the phone for assistance
303-724-4357 (4-HELP from a campus phone)
7:30 a.m. to 6 p.m., Monday - Thursday
7:30 a.m. to 5 p.m., Friday
OIT chat support is currently unavailable. We are working to restore Chat capabilities as quickly as possible.
Please use phone support or one of our self service options for assistance during this time.
Self Service Portal
Enter a ticket for assistance
24/7 access to the OIT Service Center, your ticket will be replied to during normal hours of operation in the order it was received.
Microsoft Forms is a versatile tool for effortlessly creating surveys, quizzes and polls. When integrated with Microsoft SharePoint, PowerApps and Flow, it enables you to develop solutions for gathering information, automating processes and defining workflows to manage data and send notifications efficiently. The tool can be used for:
Multi-Language Forms - Forms gives you the option to create alternate versions of your forms, tailored to your diverse audience. You can overcome language barriers by interacting with your form's recipients in their own language. In addition, using multi-language forms to interact with diverse groups improves the quality and quantity of your results.
Real-Time Integration With Excel - Another
great Forms feature is its ability to blend with MS Excel. Both Forms and Excel
are part of Microsoft 365 applications. This means you can link your Microsoft
Forms survey or quiz to an excel spreadsheet. When
you link the two applications together, after someone responds to your survey, excel will automatically collect their answers and update the results in
real-time.
Branching in MS Forms - Branching
is when you give a user two or more options to choose from. Each option on the
list has a pre-set action/event that should follow after the user picks it. In
Forms, you can use branching to guide a user to the section that holds what
they need. Using
branching in Microsoft Forms, makes sure you get the right responses from the
right people in the right places.
Math Keyboard - On
a standard keyboard, there are some characters and
symbols that are difficult to find. Sometimes you have to use complicated key
combinations, like AltKey+251, just to type in a simple square root. Microsoft
solved this problem by adding a virtual math keyboard into Microsoft Forms. So
when you need to write some equations into your forms, all you have to do is
choose the math option, click on your keyboard icon, and start typing.
Email Submission Notifications - You can enable email notifications for each completed form submission by selecting the "Get email notification of each response"checkbox. This feature will send you an email every time a response is received. Note that this email notification only works for personal forms; for group forms, you will need to create a workflow via Power Automate to be alerted via email.
Anonymous Submissions - By default, it captures the first and last name + email address of the users submitting the form. However, sometimes there might be a requirement to keep entries anonymous. You can easily do that by unchecking the “Record name” checkbox.
File Attachments - The file attachment feature allows users to submit files along with their form responses. These attachments are stored in the /Apps/Microsoft Forms folder in OneDrive if the form is created by or belongs to an individual user. For group forms, the attachments are stored in the /Apps/Microsoft Forms folder within the default document library on a SharePoint site.
As a reminder, if you currently have patient data in Microsoft Forms, be sure to export the data to a secure location and delete all protected data. All forms that collect protected information are required to reside in Qualtrics.
Microsoft Forms can be accessed:
The university has a Business Associate Agreement (BAA) with Microsoft that allows for secure collaboration and HIPAA compliance.
While Microsoft is configured for HIPAA compliance, you should use caution in the type of data is stored as well as with whom and how the data is shared (same university HIPAA policies and procedures apply).
HIPAA compliance depends on all of us. Please review the following information:
The following resources and training support is available from Microsoft:
Additional Tips for Using Microsoft Forms
Visit the OIT Microsoft 365 webpage for more information about Microsoft software or go to https://office.com to access your Microsoft 365 applications.
Other form and survey software to consider are Formstack and Qualtrics. All forms that collect protected information should reside in Qualtrics. If you have any questions, please contact the OIT Service Desk.
Microsoft Forms is a versatile tool for effortlessly creating surveys, quizzes and polls. When integrated with Microsoft SharePoint, PowerApps and Flow, it enables you to develop solutions for gathering information, automating processes and defining workflows to manage data and send notifications efficiently. The tool can be used for:
Multi-Language Forms - Forms gives you the option to create alternate versions of your forms, tailored to your diverse audience. You can overcome language barriers by interacting with your form's recipients in their own language. In addition, using multi-language forms to interact with diverse groups improves the quality and quantity of your results.
Real-Time Integration With Excel - Another
great Forms feature is its ability to blend with MS Excel. Both Forms and Excel
are part of Microsoft 365 applications. This means you can link your Microsoft
Forms survey or quiz to an excel spreadsheet. When
you link the two applications together, after someone responds to your survey, excel will automatically collect their answers and update the results in
real-time.
Branching in MS Forms - Branching
is when you give a user two or more options to choose from. Each option on the
list has a pre-set action/event that should follow after the user picks it. In
Forms, you can use branching to guide a user to the section that holds what
they need. Using
branching in Microsoft Forms, makes sure you get the right responses from the
right people in the right places.
Math Keyboard - On
a standard keyboard, there are some characters and
symbols that are difficult to find. Sometimes you have to use complicated key
combinations, like AltKey+251, just to type in a simple square root. Microsoft
solved this problem by adding a virtual math keyboard into Microsoft Forms. So
when you need to write some equations into your forms, all you have to do is
choose the math option, click on your keyboard icon, and start typing.
Email Submission Notifications - You can enable email notifications for each completed form submission by selecting the "Get email notification of each response"checkbox. This feature will send you an email every time a response is received. Note that this email notification only works for personal forms; for group forms, you will need to create a workflow via Power Automate to be alerted via email.
Anonymous Submissions - By default, it captures the first and last name + email address of the users submitting the form. However, sometimes there might be a requirement to keep entries anonymous. You can easily do that by unchecking the “Record name” checkbox.
File Attachments - The file attachment feature allows users to submit files along with their form responses. These attachments are stored in the /Apps/Microsoft Forms folder in OneDrive if the form is created by or belongs to an individual user. For group forms, the attachments are stored in the /Apps/Microsoft Forms folder within the default document library on a SharePoint site.
As a reminder, if you currently have patient data in Microsoft Forms, be sure to export the data to a secure location and delete all protected data. All forms that collect protected information are required to reside in Qualtrics.
Microsoft Forms can be accessed:
The university has a Business Associate Agreement (BAA) with Microsoft that allows for secure collaboration and HIPAA compliance.
While Microsoft is configured for HIPAA compliance, you should use caution in the type of data is stored as well as with whom and how the data is shared (same university HIPAA policies and procedures apply).
HIPAA compliance depends on all of us. Please review the following information:
The following resources and training support is available from Microsoft:
Additional Tips for Using Microsoft Forms
Visit the OIT Microsoft 365 webpage for more information about Microsoft software or go to https://office.com to access your Microsoft 365 applications.
Other form and survey software to consider are Formstack and Qualtrics. All forms that collect protected information should reside in Qualtrics. If you have any questions, please contact the OIT Service Desk.
