Researcher Tools and Services

Welcome to Microsoft Outlook

Microsoft Outlook is the only university-supported email client and is highly recommended for accessing your university email. In addition, OIT recommends installing the Microsoft 365 Outlook app on your mobile device from the iOS and Android App store. Once you add the Outlook app to your phone, you can go to Settings and add other personal accounts such as Gmail.

The university uses Duo Security to provide multi-factor authentication before accessing Outlook. Use the Microsoft Outlook desktop or mobile application for easiest access to your email. Please note: If you use a web browser such as Chrome or Internet Explorer to access web mail, instead of the Outlook application, you will be challenged for MFA every time you open a new browser session. For convenience, OIT suggests installing the Outlook application on your mobile and personal devices so you're only prompted to authenticate about every 90 days.

Shared Email Boxes

Information about requesting and using a Shared Mailbox is available on the OIT Email Boxes webpage. 

Email Security Practices

OIT continues to enhance email security protocols because of the rise in cyberattacks against members of our university community. It's up to all of us to keep our data and systems safe.

 
Sending Sensitive Data in an Email

Stay secure when sending an email with sensitive data. As part of the university's HIPAA compliance initiatives, you can learn how to communicate securely via email with outside parties. 

 
Sending Bulk Email

OIT maintains a bulk mailing system, commonly referred to as a list server or “Listserv.” This system is designed for sending emails to more than 500 unique users. For more information about listservs and distribution groups, visit the Campus Email Lists webpage.