Third-Party Billing

The third-party billing process is the general timeline that the Third-Party Billing uses to administer various tuition/fee billing contracts: 

Receiving billing authorizations:

Upon receipt of a billing authorization, the Third-Party Billing Team reviews the document to ensure it meets guidelines for tuition​/fee third-party billing.

If the sponsor's billing authorization is approved, the student's account is conditionally credited for the amount the Third-Party Billing Team expects to invoice the sponsor. This conditional credit amount will be based on the information provided on the billing authorization and previous invoicing knowledge.

If a student’s sponsor payment is dependent on the student's credit hours, registration status, approved courses, and other registration-related factors, the student's account is continually adjusted to reflect those changes, and a hold may be placed on the student's account to prevent refunds until after the census date (add/drop deadline).

If a student's authorization is submitted after service charges and late payment charges have been accessed on the student's account, the student is responsible for paying those charges.

Invoicing of sponsors:

Invoicing begins the week following the CU Denver census date.

Payment is due within thirty (30) days from the invoice date.

The sponsor can either pay more or less than the invoiced amount/the conditional credit on the student's account based on the information provided in the organization’s guidelines.​

Receipting payment from the sponsors:

The sponsor sends payment to the Third-Party Billing Team and the payment is reviewed to determine if it matches the conditional credit on the student's account.

If the sponsor pays less than the conditional credit on the student's account, the student's conditional credit will be reduced and the student may owe a balance to the university.

​If the sponsor pays more than the conditional credit on the student's account, the student's conditional credit will be increased pending approval from the student's sponsor. 

If the sponsor does not pay the sponsor invoice promptly, the student's conditional payment is subject to removal and the student will be responsible for the balance​​​​​​​​​​.

A billing authorization should be submitted for a Tuition/Fee Third-Party Billing Arrangement to be reviewed by the Bursar's office – Third-Party Team.

The team accepts the following documents as billing authorizations:

• SF-182s
• Purchase Orders/Vouchers
• Letter of Credits

• Pay the balance in full to the university and receive reimbursement from their employer at a later date
• Sign up for a Nelnet Payment Plan through their UCDAccess Portal - Nelnet Payment Plan Information ​

Email: thirdpartybilling@ucdenver.edu

Your Company's Letterhead

To: University of Colorado Denver | Anschutz Medical Campus 
Bursar's Office - Third-Party Billing 
PO Box 173364, Campus Box 131 
Denver, CO 80217
Date
Dear University of Colorado Third-Party Billing Team:
This letter is to request that you bill our office for the following University of Colorado Denver students:
Name SID or birth date Amount you will pay or percentage
Jane Doe 101234567 $1000
John Smith May 4, 2000 50%

• Indicate the Term/Semester you intend to pay for the student E.g Spring 2022
• Sponsors can choose to pay for certain tuition and mandatory fee charges based on their organizational policies. The charges your organization will pay for should be clearly stated on the billing authorization.
  • Here are examples of charges that sponsors pay for:
    • pre-approved course’s tuition
    • Tuition charges only
    • Tuition and all mandatory fee charges
    • Tuition and some mandatory fee charges

Note: If your organization requires explanations of mandatory fees, please, contact the Bursar’s Office Third-Party Billing via email at thirdpartybilling@ucdenver.edu. Or go to the website https://www.ucdenver.edu/student-finances/tuition-fees

• Please list the type(s) of funding sources that you would like for us to consider when
  invoicing your organization. This information must be clearly stated on the billing
  authorization. (Some organizations like to be the last funding source for a student if the student receives Scholarships, Colorado Opportunity Funds, or grants. This reduces the amount that the organization must pay towards a student’s educational costs and prevents a student from receiving a refund, Here are the links to this funding:
  https://www.ucdenver.edu/registrar/residency/college-opportunity-fund 
  https://www.ucdenver.edu/student-finances/scholarships 

The University of Colorado is moving to electronic billing and will send your invoices by email. If you require us to send it differently, please indicate it on your authorization.

The University of Colorado strongly recommends that you pay by ACH, if you pay another way please indicate on your authorization.

Also, any credits on your account due to students dropping courses or adjustments made will be sent by check to the information provided on the letterhead. If it is a different location, please, make sure it is listed in your authorization.

Signature Line:

Contact Person

• General Inquiries
• Payment Inquiries (if that person is different)

Signed By