Satisfactory Academic Progress

How We Evaluate Your Progress

Measurement Methods

Grade point average (GPA)

• Undergraduates must maintain a minimum cumulative GPA of a 2.0.
• First year Masters of Physician Assistant Studies students must maintain a cumulative GPA of a 2.8. Second and third year students must maintain at least a passing cumulative grade.
• Dental students must maintain a minimum cumulative GPA of between 2.3 and 3.0, depending on their program.
• Pharmacy students must maintain a minimum cumulative GPA of a 2.0.
• Medical students must maintain at least a passing cumulative passing grade.

Course Completion Rate (pace)

Letter grades of A through D-, P (passing) and IP grades contribute positively to a student’s completion rate.

Letter grades of F, W, I and IW contribute negatively to a student’s completion rate.

Repeated courses and credits transferred to the university both count towards a student’s completion rate.

• If you take a course and receive a grade higher than an "F", you may receive financial aid to retake the course one time. If you take a passed course a third time, the course will not count towards your enrollment for financial aid.

Maximum Time Frame

The number of credits you attempt in your time as a student is also measured. To be in good standing, you must complete a degree or certificate prior to attempting 150% of the credits needed for the program.

• Undergraduates enrolled in a 120 credit hour degree program are exceeding the maximum timeframe of their program once they have attempted 180 credits.
• Graduates enrolled in a 60 credit hour degree program are exceeding the maximum timeframe of their program once they have attempted 90 credits.

What happens if you are not meeting Satisfactory Academic Progress?

Financial Aid Warning

• You are eligible for financial aid while on warning status.
• If you raise you GPA or completion rate back to the minimum requirements after your term of warning, you will be in good standing and eligible for financial aid.

Financial Aid Suspension

If you are not meeting the minimum GPA and completion rate after the warning term, you will be placed on financial aid suspension. If you exceed the maximum time frame of your program, you will be placed on financial aid suspension and will not have a term of warning.

• While on suspension, you are not eligible for financial aid
• If extenuating circumstances prevented you from meeting the minimum requirements, we encourage you to complete an appeal with our office. The appeal will allow you to be considered for financial aid while not meeting SAP standards
• If your aid was suspended because you exceeded the maximum timeframe of your program, and you:
  • Have not completed a prior degree at a CU school, you will be required to complete and submit an Academic Plan signed by your Academic Advisor when you submit your appeal.
  • Have completed a prior degree(s) from a CU school, and you appealed to have those credits excluded from the total credit hours counted, you will be notified via your UCDAccess Portal To Do List if a plan is required.

Types of Aid Impacted

• Federal Student Aid (Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Federal TEACH grant, Federal Work-study, Federal Direct Subsidized and Unsubsidized Loans, Federal Parent & Graduate PLUS Loans)
• State aid (Colorado Student Grant, Colorado Graduate Grant, and Colorado Work-study)
• Institutional need-based aid
• Most institutional scholarships
• Most outside scholarships
• Most alternative student loans

How to Receive Financial Aid After it has been Suspended

1. Meet SAP standards while not receiving financial aid, or
2. Successfully appeal the suspension by completing a Satisfactory Academic Progress Appeal. The appeal will document the extenuating circumstances that prevented you from meeting SAP standards and include a plan of success for the future.

How to Appeal

1. A completed and signed Satisfactory Academic Progress Appeal Form, available within the appeals section of our Forms webpage.
2. A typed statement explaining the extenuating circumstances you faced and the steps you are taking to meet SAP standards in the future. Examples of extenuating circumstances include, but are not limited to illness, injury, and deaths of those close to you.
3. Supporting documentation is required to help us understand your extenuating circumstances and your plan for success. Examples of documentation include a physician’s letter to document medical circumstances, court documentation, death certificates, and letters on letter head from established members of the community that are familiar with your circumstances. Ensure documentation includes support for both the extenuating circumstances and for your plans for success in the future.
   
4. Appeals for maximum time frame require certification from your academic advisor to verify the remaining courses required for you to complete your degree. The certification, known as a SAP Academic Plan, is available within the appeals section of our forms webpage.

After Submitting an Appeal

After you submit your appeal, our office will review the documentation you provide and consider you for financial aid. There are three possible outcomes when you submit the appeal.

1. The appeal is approved. If your appeal is approved, we will update your financial aid status from suspension to probation. Your probation status will grant you one term to raise your GPA or completion rate to the minimum required thresholds.
2. The appeal is incomplete. If your appeal is incomplete, we were not able to approve the appeal with the documents provided. Please contact our office if you have questions about documents we request.
3. An Academic Plan is required. If we feel your appeal is strong, but that it would be difficult for you to meet the GPA and/or completion rate requirement in one term, we will create a SAP Academic Plan and request it be signed and submitted. An Academic Plan may also be required if you have exceeded the maximum timeframe for your program.
4. The appeal is denied. If your appeal is denied, your financial aid status will stay as suspended and you will not be eligible for financial aid. You may appeal to the SAP Committee. If you chose to appeal to the SAP Committee, it is similar to asking for a second review. The decision of the committee is final. If denied, you take courses without financial aid and once meeting SAP standards again, be considered for financial aid.

Appeal Limits and Deadlines

Appeal Limits

CU Anschutz has a maximum appeal limit of 5 appeals during a student’s undergraduate career at the university, and a limit of 3 appeals during a graduate/professional career.

Deadlines

Appeals received 30 days prior to the first day of classes will be reviewed no later than last day to drop with a 100% tuition refund. Please review the Billing Office calendar, as course drop fees may still apply.

Due to processing times, SAP appeals with all supporting documentation must be submitted to the Financial Aid & Scholarships Office at least 14 business days prior to the end of the term. Appeals submitted with less than 14 business days remaining in the term will be considered for the next term of enrollment. No aid will be retroactively awarded.

Please Note: Although your appeal may be approved, you are not guaranteed to receive all aid you may have been eligible for as funding is limited and maybe exhausted.

Review the 2023-2024 Satisfactory Academic Progress Policy.