Not sure where to start with planning your event on the CU Anschutz Medical Campus? Our Event Services team has created resources for your use and curated event policies and procedures on our Plan and Event website. We are available for consultation and guidance on your event by emailing events@cuanschutz.edu.

Special Events Setup

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We are here to take care of your special event setup needs. We will set up tables, chairs, and other items per your specifications and then return to remove them after your event.  Below are a few guidelines to make the process as seamless as possible.

We ask for at least 4 days notice before your event. We will make every effort to accommodate requests with less than 4 days’ notice, however, we cannot guarantee service. Any late requests may be subject to a late fee. If the setup is needed in less than 4 days, please contact the Customer Service Center at 303-724-1777 to be directed to the appropriate person to assist you.

Without exception, the event must be requested in EMS, including a Speed Type for services.

Setups will be completed Monday – Friday between the hours of 6:00 a.m. and 5:00 p.m. unless prior arrangements have been made. There is absolutely no guarantee that staff will be available outside of the above hours to complete setups.

Parking and Transportation

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Parking and Transportation Services can assist with setting up parking for special events that will be held on campus. 

It is important that event organizers for the departments make the parking arrangements BEFORE sending out invitations to the guests.  Parking alternatives will vary depending on dates and times of the event.  Events submitted with one week or less notice prior to the event may encounter limitations on the services that can be provided.  Please note that there is a cost associated with all parking on campus. Rates will depend on the details of the event and are available here. 

We look forward to our role in helping to make your event on campus a great success!

Contact University Parking Operations:

(303)724-0470

University Police

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University policies require all buildings and facilities on the Anschutz Medical Campus remain locked after normal business hours (With some exceptions, normal business hours are 6:00 AM to 6:00 PM).  Access to buildings and interior rooms, elevators and spaces controlled by the electronic security system for special events or temporary changes to a badge holder’s access must be coordinated through the Police Department’s Security Badging Office. For additional information, please contact the Police Department at (303) 724-4444.

Access for event attendees can be accomplished in several ways; event organizers can assign a university staff member to the entrance of the building where the event is occurring to admit attendees.  The Police Department can assign a police officer or security officer to admit attendees at the beginning of the event, or assign a police officer or security officer to monitor building entrances for the duration of the event.  Please note: it is the responsibility of the event organizer to monitor/supervise caterers and vendors during their event.

Events involving the service of alcohol may require the presence of a police officer.  Decisions regarding whether or not a police officer is required are made based on the number of attendees, the location and time of the event, whether or not students are invited, and whether or not the event is opened/closed to the public.  For additional information or questions regarding whether or not an officers presence is required, please contact the Police Department at (303) 724-4444.

Events involving requests for officers to assist with traffic direction or street closures must be reviewed and approved by the University’s Traffic Committee.  For additional information, please contact the Police Department at (303) 724-4444.

Anytime a police officer or security officer is assigned to an event for more than 30 - 45 minutes there may be a charge associated for that service.

The University Police Department’s Electronic Security/Security Badging Office administers systems that provide building access and security via issuance of access control badges; door/elevator lock and un-lock.

University policies require all buildings and facilities on the CU Anschutz Campus remain locked after normal business hours (With some exceptions, normal business hours are 6:00 AM to 6:00 PM). Access to buildings, loading docks and interior spaces, elevators, etc. controlled by the electronic security system for special events, conferences, etc., must be coordinated through the Security Badging Office (303-724-0399)

Access for event attendees can be accomplished in several ways; event organizers can assign a university staff member to the entrance of the building where the event is occurring to admit attendees (If they already have badge access to the building). If not, temporary access can be assigned to event organizers with CU Anschutz ID badge upon request. The Police Department can also assign a police or security officer to admit attendees at the beginning of the event, or assign a police or security officer to monitor building entrances for the duration of the event. Anytime a police or security officer is assigned to an event for more than 30 - 45 minutes there may be a charge associated for that service. For additional information or questions regarding police services, please contact the Police Department at (303) 724-4444.

All university staff/faculty and students with a CU Anschutz ID badge have a permanent clearance that allows access to the following areas:

• ED I (P26) main entry doors and 3rd floor elevators.
• ED II North (P28) main entry doors.
• ED II South (L28) main entry doors.
• Fitzsimons Bldg. (Q20) main entry doors.
• RC1 North/Hensel Phelps (P18) main entry doors, 1st and 2nd floor corridor doors, 2nd floor bridge doors, and 2nd floor elevators.
• RC1 South (L18) main entry doors, 2nd floor bridge doors, and 2nd floor elevators.
• RC2 (P15) main entry doors, 2nd floor bridge doors, 2nd floor elevators.

Other university personnel (Affiliates, Visitors, CU Medicine, FRA) with a CU Anschutz ID badge can request temporary badge access for event(s).

Please utilize the “CU Anschutz Electronic Access” resource in EMS to request additional access or contact the Security Badging Office (303-724-0399).

Please note: it is the responsibility of the event organizer to monitor/supervise caterers and vendors during their event.

The CU Denver Facilities Management Department coordinates access for buildings, interior spaces and elevators for special events when a “CU Denver Electronic Access” resource in EMS has been requested.

It is your responsibility to submit the proper EMS request at least 3 business days prior to the event to ensure your request is granted.

The CU Denver Facilities Management Department only provides electronic access for the following buildings:

Student Commons
Lawrence Street Center
CU Building
Business School

For all other campus buildings in the Denver area not listed above, please speak with your department administrator or contact AHEC Access Control (303) 556-4296.

University policies require all buildings and facilities on the CU Denver Campus remain locked after normal business hours. These may vary by building.

Once the proper EMS request has been submitted and processed, the Facilities team will schedule (with some exceptions) a remote unlock/lock for the requested building or area.

Access for event attendees can also be accomplished in other ways.

Event organizers can assign a university staff member to the entrance of the building where the event is occurring to admit attendees (if staff member already has badge access to the building)

Temporary access can be assigned to event organizers with CU Denver ID badge upon request.

Note: It is the responsibility of the event organizer to monitor/supervise caterers and vendors during their event(s). In addition, please locate public parking options in advance. Facilities does NOT provide event, visitor or guest parking.

For additional information or questions, please call CU Denver Facilities Management 303-315-7777.

Housekeeping Services for Events

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In an effort to maintain a high level of cleaning standards for those working, attending, or visiting the university, Kleen-Tech has been contracted by the university to perform housekeeping tasks.  The university requires those who host events on campus to maintain those standards in the spaces used after their respective events.

Housekeeping services, while free of charge Monday-Friday, must still be requested in EMS in order for Kleen-Tech to identify the need for services.  The more accurate our event hosts are about the timing of events, number of attendees and scope of event, the more attentive Kleen-Tech can be in addressing the needs of our clients.

General space cleaning includes trash removal, vacuuming, surface wipe downs, restroom refresh and restocking.  If you require additional services, please be detailed in your descriptions in EMS in order for Kleen-Tech to best coordinate the services requested for your event. 

If your event requires a more specialized approach and you wish to discuss it, please contact the Customer Service Center at Dispatch@cuanschutz.edu to be connected with the appropriate person to assist you.

Traffic/Sidewalk Closure

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If you are planning an event on the CU Anschutz Medical Campus that requires the full or partial closure of a roadway or sidewalk you must submit a request which will be reviewed and approved by the Campus Traffic Committee.

Click this link and fill out the form. AMC Street & Parking Lot Closure Request 09_0923 Rev.   It is helpful to attach a sketch, drawing or Google map image marked up with the area of the closure, and the plan to manage traffic (vehicular and or pedestrian) during the closure showing barricades detours etc. Traffic control plans and barricading are the responsibility of the event organizer and are normally procured through an outside vendor. The request will be submitted to Elaine Rydberg. Your request will be evaluated and you may be required to attend one of the Weekly Traffic Committee meetings to further discuss and get approval for your closure. 

The Weekly Traffic Committee meetings are held each Tuesday at 9:30 a.m. via Zoom. After your request is submitted and evaluated you will be contacted by a Traffic Committee member to discuss the next steps needed to facilitate the approval of your request.

 

AV Classroom & Event Support

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The Office of Information Technology offers a wide range of support and services related to events held both on and off the campuses. Our goal is to be the primary strategic partner of the University of Colorado Denver | Anschutz Medical Campuses in fulfilling the educational, research, clinical care and community service missions.   

For questions regarding these services, please contact: https://www.ucdenver.edu/offices/office-of-information-technology/get-help